An official website of the United States government
A .mil website belongs to an official U.S. Department of Defense organization in the United States.
A lock (lock ) or https:// means you’ve safely connected to the .mil website. Share sensitive information only on official, secure websites.

Home : News : Article View
NEWS | March 21, 2022

New policy helps Guard members coming off COVID duty

By Master Sgt. Amber Monio, National Guard Bureau

ARLINGTON, Va. – A new policy intended to help National Guard members who were activated to support COVID-19 operations is a “win for the health of the force.”

That is according to Army Maj. Gen. Jill Faris, director of the National Guard Bureau’s Office of the Joint Surgeon.

“We’ve had so many people who have been on sustained COVID operation orders (502(f) orders), that we asked if – instead of trying to seek out an active-component facility to conduct the separation health exams, [since] many of our locations aren’t located close to any military treatment facility – we would be granted the authority to do it,” Faris said.

After a nine-month review by the Office of the Secretary of Defense, a memorandum was signed Feb. 28. The new policy enables Guard members to undergo a separation history and physical examination, or SHPE, when demobilizing from full-time National Guard duty orders under Title 32 section 502(f) after continuous active service of 180 or more days. Members have up to 90 days after coming off activation to do so.

“It was almost like delivering a baby,” said Faris, adding she made the policy her top priority when she began her current job in June.

“I took this one thing, and I put it to the top of the list, and I said we absolutely need to get after this,“ Faris said. “And to me, it was a no-brainer because what we were doing is volunteering to be able to take workload off of active duty and bring it into the state.”

The policy allows fully credentialed National Guard medical clinicians to administer the SHPEs locally, thus decreasing the administrative burden on active-duty military treatment facilities and the Department of Veterans Affairs. This will also reduce costs associated with using Department of Defense-contracted health care services.

Several exceptions are also included within the memorandum, which are intended to improve SHPE access for covered National Guard members and to preserve the opportunity to record service-related health concerns. For example, audiograms and laboratory testing may be completed as needed, according to the professional medical judgment of a Department of Defense health care provider, or HCP.

Additionally, on a case-by-case basis and after conducting a mission risk assessment, the military department concerned may authorize the replacement of the SHPE requirement with alternatives.

Faris explained that documentation is key, and Guard members should not procrastinate in addressing medical challenges.

“What I would say to Soldiers and Airmen is if there is a medical challenge going on in your life, it’s very important that you seek treatment so that we can document it, look into it, and explore it and hopefully try to resolve it,” said Faris. “By pushing it aside, these things will add up. And you may have a situation where you don’t have anything documented and you want it to be in the line of duty and because there’s no medical documentation, it’s very hard to prove that it was.”

According to the Department of Veterans Affairs, some examples of service-related injuries may include chronic back pain, breathing problems resulting from a current lung condition or lung disease, severe hearing loss, scar tissue, loss of range of motion, and more.

With each case, a Defense Department HCP will determine whether a separation physical examination is in the best interest of the National Guard member. They will consider factors such as known or reasonably expected requirements for the member to produce medical documentation to support a line-of-duty inquiry or transition to a medical hold status. To waive the physical examination, the member must concur with the HCP’s determinations.

“Normal day-to-day things can happen in a person’s life, [and] this is a way for us to be able to document it and for it to live in their medical record,” said Faris. “If something else happens along the way, then we have a touchpoint of any medical challenge that we have. Then, we can collectively do a really good medical assessment on our Airman or Soldier.”

Ultimately, she added, the new policy helps ensure that Guard members are ready for future challenges.

“It’s just a way to be able to promote the readiness of the force,” she said. “It’s also a way to justify and signify that the part-time force, the Reserve component – in our case the National Guard – has been doing a heavy lift for our nation.”

The current memorandum will stay in effect until Feb. 28, 2023. Faris said she hopes it will be evaluated after that and, if the Guard can demonstrate proficiency, be considered by OSD Health Affairs for permanent implementation.

 

 

Related Articles
U.S. Military Service Members, attendants of the Southern African Development Community Chaplains Conference, stand together following the conference in Lusaka, Zambia, April 11, 2025. U.S. Africa Command (AFRICOM) Chaplains participated in the Southern African Development Community (SADC) Chaplains Conference in Lusaka, uniting military and government Chaplains. This engagement highlights AFRICOM’s commitment to training for operational independence and enhancing warfighter readiness, fostering a stable Africa that supports global and U.S. national security.
AFRICOM, National Guard Chaplains Participate in Southern African Development Community Conference
By Lt. Cmdr. Bobby Dixon, | April 28, 2025
LUSAKA, Zambia – Chaplains from the U.S. Africa Command (AFRICOM), North Carolina National Guard and New York National Guard participated earlier this month in the Southern African Development Community (SADC) Chaplains...

A 57 mm recoilless rifle squad from the Rome-based Company E, 122nd Infantry Regiment secures an intersection during exercises as part of Operation Minuteman April 20, 1955.
70 Years Ago: Operation Minuteman Demonstrates Effectiveness of National Guard
By Maj. William Carraway, | April 21, 2025
ATLANTA, Ga. – In April 1955, the National Guard’s 400,000-strong force responded to an unprecedented activation exercise. Operation Minuteman, which was conceived by Maj. Gen. Edgar Erickson, chief of the National Guard...

Lt. Col. Zachery Powell cuts the ribbon at the Idaho Air National Guard’s 124th Medical ribbon cutting ceremony April 17, 2025, at Gowen Field in Boise, Idaho, to mark the opening of a new Medical Training Facility. The building, which provides laboratories, exam rooms, administrative areas, classrooms, record storage, and mobility-training storage for the 124th Fighter Wing’s 124th Medical Group, was completed in March 2025.
Idaho Air National Guard Opens Medical Training Facility
By Staff Sgt. Jadyn Eisenbrandt  | April 18, 2025
GOWEN FIELD, Idaho —The Idaho Air National Guard held a ribbon-cutting ceremony yesterday to mark the opening of a new Medical Training Facility on Gowen Field for the 124th Fighter Wing.The building, which provides...