An official website of the United States government
A .mil website belongs to an official U.S. Department of Defense organization in the United States.
A lock (lock ) or https:// means you’ve safely connected to the .mil website. Share sensitive information only on official, secure websites.

Home : News : Article View
NEWS | March 14, 2013

Personnel record diligence is vital to Soldiers’ success

By David Vergun Army News Service

WASHINGTON - As the Army draws down, it's important for Soldiers to keep their records up to date and accurate, personnel officials said.

Army leaders use Official Military Personnel Files for decisions on promotions, assignments, professional development and retention, explain officials from the Army's Human Resources Command, or HRC.

It is ultimately the Soldiers' responsibility to review their records at least once a year, said Maj. Jonathan Holland, chief, Integration Branch and Capt. Mike Skiff, promotions board recorder.

Now more than ever, records accuracy is important, said Holland. Soldiers whose records are not accurate are at risk for separation or early retirement.

Holland said that during the adjutant general's board of directors meeting last August, the topic of records accuracy was discussed and the senior Adjutant General Corps leadership decided to institute the Soldier Record Accuracy Campaign to elevate awareness and make this a priority within the chain of command.

Although records accuracy is primarily the individual Soldier's responsibility, it is also the responsibility of noncommissioned officers and officers to ensure their Soldiers are monitoring their records, he said. Holland emphasized the importance of getting Soldiers the right assistance if information needs to be updated or changed.

HRC has noticed routine errors in things like Soldiers' mailing addresses, awards, assignment history, overseas service, deployment history and dwell time back from deployment, Holland said.

Errors occur, he said, due to any number of factors, from missing supporting documents, incorrect or incomplete entries by personnel in S-1 or the installation's Military Personnel Division, to inaccuracies introduced by computers arising from glitches or time-lapse updates within the Interactive Personnel Electronic Records Management System.

He explained that time lapses vary from system to system with some computers updating information 24 hours after entry to maybe 72 hours. That is why Soldiers should double-check new data entries after a few days.

Maintaining accurate personnel records is also important because centralized promotion and selection boards review many of these records, said Skiff. Centralized promotion boards impact sergeants first class through sergeants major, chief warrant officers 3 through 5 and captains through major generals.

Skiff clarified that a useful tool for validating personnel records prior to a centralized promotion or selection board is the "My Board File" system. Individual Soldiers have the ability to view their board file and are encouraged to certify the accuracy of their board file prior to a centralized board. Since the board file is pulled from personnel records, Soldiers must ensure they are accurate, and make any necessary changes if they are not accurate.

Leaders also have the ability to track the board file certification status of Soldiers in their population who are going before a centralized selection board. The My Board File Certification Report, or MBF, allows leaders to track whether Soldiers in their formation have viewed and/or certified their board file prior to a centralized board.

The board file, drawn from personnel records, includes the Soldier's official photo, letters to the board from the Soldier, disciplinary or derogatory data, officer or NCO evaluation reports, academic evaluation reports, awards and decorations, military and civilian education and training records.

For all other ranks not using MBF, accuracy is still important because decentralized and semi-centralized selection boards will include reviews of personnel records.

Holland added that accurate record keeping is still in the best interest of Soldiers deciding to transition to civilian life because opportunities for veterans can be enhanced by potential employers seeing duties performed, training and education completed and combat service.

Soldiers can also use information in their personnel records to build resumes, he added.

Soldiers can access their OMPF through AKO or at https://iperms.hrc.army.mil/rms/record.

When using AKO Soldiers can find their OMPF under the "Army Links" heading on the lower right-hand side of the AKO main screen.

The My Board File Certification Report can be accessed on the HRC homepage athttp://www.hrc.army.mil under Popular HRC Resources. The direct link is https://www.hrcapps.army.mil/IWS/?page_id=12928.

All links require a Common Access Card.

 

 

Related Articles
U.S. Soldiers with the Army National Guard speak with D.C. locals while patrolling Metro Center Aug 26, 2025. About 2,000 National Guard members are supporting the D.C. Safe and Beautiful mission providing critical support to the D.C. Metropolitan Police Department in ensuring the safety of all who live, work, and visit the District.
Guard Members From Six States, D.C. on Duty in Washington in Support of Local, Fed Authorities
By Sgt. 1st Class Jon Soucy, | Aug. 29, 2025
WASHINGTON – More than 2,000 National Guard Soldiers and Airmen from six states and the District of Columbia are on duty in Washington as part of Joint Task Force – District of Columbia in support of local and federal...

Lt. Gen. H. Steven Blum, chief of the National Guard Bureau, Maj. Gen. Russel Honore, Task Force Katrina commander, and Brig. Gen. John Basilica, 256th Infantry Brigade Combat Team commander, talk to news media during the aftermath of Hurricane Rita on Sep. 29, 2005. Basilica was appointed commander of Task Force Pelican, responsible for coordinating National Guard hurricane response efforts across the State. The task force included tens of thousands of National Guard Soldiers from Louisiana and other states.
Louisiana Guard’s Tiger Brigade Marks 20th Anniversary of Redeployment and Hurricane Response
By Rhett Breerwood, | Aug. 29, 2025
NEW ORLEANS – This fall, the Louisiana National Guard’s 256th Infantry Brigade Combat Team, known as the Tiger Brigade, commemorates the 20th anniversary of its redeployment from Iraq in September 2005, coinciding with the...

Alaska Air National Guard HH-60G Pave Hawk aviators and Guardian Angels, assigned to the 210th and 212th Rescue Squadrons, respectively, conduct a hoist rescue demonstration while participating in a multi-agency hoist symposium at Bryant Army Airfield on Joint Base Elmendorf-Richardson, Alaska, July 22, 2025. The symposium, hosted by Alaska Army National Guard aviators assigned to Golf Company, 2-211th General Support Aviation Battalion, included U.S. Coast Guard crews assigned to Sector Western Alaska and U.S. Arctic out of Air Stations Kodiak and Sitka, Alaska Air National Guardsmen with the 176th Wing rescue squadrons, U.S. Army aviators from Fort Wainwright’s 1-52nd General Support Aviation Battalion, Alaska State Troopers, and civilian search and rescue professional volunteers from the Alaska Mountain Rescue Group. The collaborative training drew on the participants’ varied backgrounds, experiences, and practices, to enhance hoist proficiency and collective readiness when conducting life-saving search and rescue missions in Alaska’s vast and austere terrain. (Alaska Army National Guard photo by Alejandro Peña)
Alaska Air Guard Conducts Multiple Hoist Rescues of Stranded Rafters on Kichatna River
By Staff Sgt. Seth LaCount, | Aug. 29, 2025
JOINT BASE ELMENDORF-RICHARDSON, Alaska — Alaska Air National Guard members with the 176th Wing rescued three rafters Aug. 28 after their raft flipped over on the Kichatna River.The Alaska Rescue Coordination Center opened...